We register for you.

Girik support Registering a newly constructed vessel (a "newbuild") with dual approval: obtaining technical certification from a Recognized Organization (Classification Society) and acquiring official flag state registration from the vessel’s governing maritime authority.

Primary Registration Steps

• Plan Approval & Construction Oversight: Prior to keel laying, we submit vessel designs, structural plans, and machinery specs to a Classification Society (e.g., Lloyd's Register, ABS, ClassNK, IRS) for regulatory review. Surveyors conduct periodic inspections throughout the build process at the shipyard. Girik helps in approval of plans from the selected RO.
• Tonnage & Safety Inspections: Once physical construction concludes, Girk helps in support to conduct inclination tests, basin trials, and sea trials to verify seaworthiness, to issue the Tonnage Certificate, and confirm statutory safety compliance.
• Provisional Flag Registration: Girik submits the Builder's Certificate, Shipbuilding Contract, and Classification fitness certificates to the chosen Flag State registry to receive a provisional registration certificate.
• Final Certificate of Registry: Upon submission of final sea-trial reports, official IMO numbering, call sign assignments, and marking of the official number and draft marks on the hull, the authority issues the permanent Certificate of Registry.
• 2. Essential Documentation Checklist

• Change of Owner / Manager under Flags

We assure your asset is yours

Changing the registered owner or ISM/DOC managing company for a ship under a flag administration requires specific documentation to update the Certificate of Registry and maintain statutory compliance.

Girik performs Change of Owner / Managers under several flag. The process is simple and easy. Owners/ Managers can apply us directly for any changes required.

Key Requirements & Documentation

• Bill of Sale (BOS): Executed by the seller, notarized, and legalised/apostilled as required by the flag state to prove ownership transfer.
• Commercial Register Extracts: Recent Certificate of Good Standing / Certificate of Incumbency for both the buying and selling entities.
• Resolution / Power of Attorney: Board resolutions authorizing the purchase, sale, or appointment of authorized signers.
• Continuous Synopsis Record (CSR): Application for an updated CSR reflecting the new owner, managing company, or ISM DOC issuer (SOLAS Chapter XI-1, Regulation 5).
• ISM & ISPS Compliance:
• Form declaring the entity assuming safety and security responsibility (ISM / ISPS Company Declaration).
• Copy of the manager's Document of Compliance (DOC) issued or accepted by the flag state.
• Issuance of Interim Safety Management Certificate (SMC) and International Ship Security Certificate (ISSC)..
• P&I & Financial Coverage:
• Updated P&I Insurance Certificate (Entry Certificate).
• Civil Liability Certificates (CLC, Bunker Convention, Wreck Removal Convention, Nairobi Convention).

After submitting the above required documents , Girik takes One working (1) day to get the new provisional certificates with mentioned changes for Owners/ managers.

• Change of Flag

We Strengthen Your Asset with compliances

Changing a vessel’s flag state (re-flagging) involves transferring the ship's regulatory jurisdiction from its current register to a new flag administration. This requires coordinating legal ownership transfer, statutory certification, and technical flag inspections to prevent operational delays.

Girik has a good expertise of registering the vessel under several flags. Girik suggest flag for you , Girik make your vessel complaint with flag administration, Girik cares your asset and trade . Girik being a Deputy or representative of several flags, the change of Flag makes easier for the owners / managers . We usually give provisional in same day or next day after the applications.

Steps require to verify he eligibility andprocedure:-

1.Pre-Registration & Eligibility Review:Verify age and technical compliance before submitting formal applications.

• Apply for ship name reservation with the new flag administration.
• Submit vessel parameters (age, tonnage, type, Class reports) to check flag eligibility and potential age limits.
• Apply for flag approval of the managing company's Document of Compliance (DOC).

2.Application & Initial Flag Documentation: Submit formal Application for Registration and proof of ownership (Bill of Sale or Builder’s Certificate).

• Obtain power of attorney / corporate resolutions for authorized signatories.
• Apply for the Ship Radio Station License and initial MMSI/Call Sign assignment.

3.Statutory Surveys & Class Authorizations: Coordinate with Recognized Organizations (ROs) for new certification.

• Request authorization from the new flag to Recognized Organizations (Class societies) to issue interim statutory certificates.
• Conduct flag change surveys for Safety Construction, Safety Equipment, Load Line, MARPOL, and MLC compliance.
• Execute interim audits for the Safety Management Certificate (SMC) and International Ship Security Certificate (ISSC).

4.Issuance of Provisional Registration: Securing operational coverage prior to deleting the old registry.

• Receive the Provisional Certificate of Registry , Minimum Safe Manning and temporary Radio License from the incoming flag.
• Get Civil Liability Certificates (Bunkers, CLC, Wreck Removal) issued by the new flag on board.
• Complete physical Carving and Marking (Official Number, Net Tonnage, Home Port) on the ship's hull and superstructure.

After completing Provisional registry , we can move to permanent registration. We require apostille Bill Of sale to be couriered to the flag Administration. Additionally we require Previous flag deletion certificate and Ceased CSR.

• Legal support in compliance with Girik

Drafting & Reviewing SMS Procedures :- Legal support in drafting, reviewing, and auditing Safety Management System (SMS) and International Safety Management (ISM) manuals ensures that a shipowner's operational procedures comply with regulatory bodies (IMO, Flag State, Port State Control) and protect against legal exposure during incidents.

Safety & Security (ISM/ISPS/MLC): Reviewing Safety Management Systems (SMS), DPA reporting lines, and seafarer employment agreements to ensure alignment with IMO conventions and prevent unseaworthiness claims.

Environmental & Decarbonization: Counseling on EU ETS, FuelEU Maritime, CII/EEXI compliance, ballast water regulations, and MARPOL reporting to mitigate regulatory penalties.

• Vessel Classification Support

Girik has developed good contacts with several RO’s to give one way solution to the ship owners / Managers to opt suitable classification society. We support owners/managers with economical society in relation with Flag states.

We Support shipowners through a Transfer of Class (TOC) involves coordinating technical compliance, regulatory filings, and legal safeguards to prevent vessel downtime and avoid invalidating insurance or charter contracts. We manage compliance with International Association of Classification Societies rules when transferring a vessel between recognized societies (e.g., DNV, ABS, Lloyd's Register, Bureau Veritas).

Girik also Review past survey status reports, thickness measurement (UTM) records, and outstanding recommendations prior to transfer to avoid unexpected repair costs.

• Vessel Insurance

We care your assest

Vessel insurance protects shipowners and operators against property damage, third-party liabilities, and commercial disruptions. Coverage is divided into distinct policies provided by commercial underwriters and mutual shipowner associations (P&I Clubs).

Girik is working with several clubs to give better and economically coverage to your asset.

• Core Types of Marine Vessel Insurance